If you are planning an example know your numbers event for your workplace, the real challenge is not deciding whether employee health screening is useful. It is making it easy enough that people actually take part. When an event needs appointments, multiple clinicians or too much floor space, participation drops and admin climbs. A practical workplace format should be quick, visible and simple to run.
For most employers, a know your numbers event works best when employees can step in during the working day, complete a basic check in a few minutes and leave with immediate results. That model supports higher uptake because it removes the usual barriers. People do not need to travel, wait weeks for a slot or share more time than they can spare.
What an example know your numbers event should include
A strong example know your numbers event focuses on a small set of core biometric measures that are easy to understand and useful for preventative health conversations. In a workplace setting, the most practical measures are height, weight, BMI, blood pressure, pulse and body fat percentage. Together, these give employees a quick picture of baseline health markers without turning the event into a medical programme.
Blood pressure is often the headline measure because it is widely recognised and relevant across age groups. Pulse adds another simple indicator, while height and weight feed into BMI. Body fat percentage gives further context, particularly for employees who want a broader view than weight alone. The value is not in producing a diagnosis. It is in prompting awareness and encouraging employees to pay attention to numbers they may not have checked recently.
That distinction matters. Employers want a useful wellbeing initiative, not a complicated clinical service that creates extra governance and administration. Employees want privacy, clarity and speed. The right event format respects both.
Why this format works in busy workplaces
In office-based, hybrid and multi-site organisations, convenience drives participation. A know your numbers event placed in a visible workplace area can capture employees who would not book a formal health assessment. That includes people who are curious, short on time or simply more likely to engage with something available there and then.
This is where a self-service screening setup has a clear advantage. Rather than building the day around appointment schedules, employers can offer walk-up access. Employees complete their checks, receive an instant printout and move on with their day. For HR and People teams, that reduces the coordination load significantly.
There is also a practical cost and coverage benefit. If your aim is broad participation rather than deep individual consultation, a screening kiosk format often makes more sense than trying to staff a high-volume event manually. It allows a larger number of employees to take part across the day with less operational friction.
How to run the event smoothly on site
The simplest event setups tend to be the most successful. You need a suitable space, access to power and a layout that gives employees enough privacy to use the equipment comfortably. This does not usually require a dedicated clinic room. In many workplaces, a quiet meeting room, breakout area or screened section of a larger space is enough.
The event should be visible without feeling exposed. If employees think colleagues can read their results over their shoulder, some will opt out. On the other hand, if the setup is hidden away and hard to find, footfall may be lower than expected. A balanced location usually works best – accessible, discreet and close enough to normal traffic flow.
On-site instructions should be straightforward. Employees need to know what the screening measures, how long it takes and what they receive at the end. If there is a printed result sheet, that should be positioned as a personal takeaway rather than an employer record. Clear communication helps build trust and improves uptake.
For larger employers, it is worth thinking about timing as carefully as location. A full day can suit head offices with steady footfall, while shorter sessions may work well for smaller sites. Shift-based environments may need early, late or split-day access. There is no single right format. The best event design reflects how your workforce actually works.
The operational detail employers usually ask about
When HR teams assess a workplace screening event, they are usually looking for reassurance on three points: setup, support and disruption. Can it fit on site, who handles the practicalities, and how much internal resource is needed?
A rental health screening kiosk is designed to keep those requirements light. In practical terms, employers typically need enough floor space for the unit and user access, a standard power supply and a sensible location for the duration of the hire. Delivery, installation and basic setup guidance can be handled externally, which reduces pressure on internal teams.
That support model matters more than it may seem at first glance. A wellbeing idea that sounds easy but creates multiple tasks for facilities, IT, reception and HR quickly loses appeal. By contrast, a managed solution with field service support keeps the event realistic for organisations with limited time and competing priorities.
Maintenance and consumables should also be considered before the day begins, particularly for higher-footfall sites. The event will only feel convenient if the equipment remains available and straightforward to use throughout the booking period. Reliability is part of the employee experience.
What employees get from a know your numbers event
The immediate result is awareness. Employees leave with a snapshot of key numbers they can understand and act on, whether that means paying more attention to lifestyle habits, following up with a GP or simply repeating the check later to see whether anything has changed.
That immediacy is useful. If results are delayed, interest fades. An instant printout creates a clear moment of engagement while the event is still relevant. It gives employees something tangible to keep, without adding more administration for the employer.
There is also a wider cultural benefit. A visible, well-run health screening event signals that wellbeing is being treated as a practical workplace issue rather than a slogan. It shows employees that preventative health can be made accessible during the working day, not left entirely to personal time.
Of course, not every employee will want to participate, and that is fine. Success is not about 100 per cent uptake. It is about giving people a low-friction opportunity to engage. In many organisations, the employees who take part are precisely those who would not otherwise arrange a basic health check for themselves.
Turning one event into a broader wellbeing plan
An example know your numbers event can work well as a standalone activity, but it is often more effective when placed within a wider wellbeing calendar. Screening creates awareness. The next step is giving employees practical ways to respond to what they have learned.
That could mean following the event with sessions on nutrition, stress, sleep, movement or resilience. It could mean adding office yoga, massage or workplace webinars later in the quarter. The point is not to overwhelm employees with options. It is to create a simple path from insight to action.
This is where a joined-up provider approach can help. If screening is only one part of the service, employers can build around it without sourcing multiple separate suppliers. For organisations that want a low-admin route to year-round wellbeing activity, that makes planning much easier.
Relaxa’s workplace model is built around that kind of simplicity: scalable screening, practical on-site delivery and broader wellbeing support that can be deployed across UK workplaces without creating heavy internal coordination.
Example know your numbers event outcomes to measure
From an employer perspective, the event should produce more than good intentions. Useful outputs include participation levels, site-by-site engagement and, where appropriate, anonymised usage data. These indicators help wellbeing leads understand whether the event reached the intended audience and whether similar activity should be repeated.
The strongest outcome, though, is often the simplest one: making health checks available in a format employees will actually use. That is what turns a know your numbers event from a well-meaning idea into a practical workplace intervention.
If you keep the format straightforward, minimise barriers to participation and plan the on-site details properly, the event does exactly what it should. It gives employees an easy prompt to pay attention to their health, and it gives employers a credible, measurable way to support preventative wellbeing at work.